The fastest way to share a calendar with someone
To add someone to a Google Calendar, open the calendar on your computer, click the three dots next to the calendar name, select "Settings and sharing", and enter their email address under "Share with specific people". They will receive an email invitation and can view or edit the calendar depending on the permission level you choose. On a phone, tap the calendar name, scroll to "Share with specific people", and follow the same steps.
The person you add does not need to own a Google Calendar themselves — they just need a Google account (Gmail, Google Workspace, or any account created through Google services). Once they accept the invitation, the calendar appears in their own calendar list and they can view it alongside their own calendars.
Key Takeaways
- You can share a calendar by going to Settings and sharing, finding "Share with specific people", and typing in their email address.
- You choose whether they can only view the calendar, edit events, or make changes to the calendar itself — pick the permission level that matches what you need them to do.
- The person receives an email invitation and must accept it before the calendar shows up in their account.
- You can remove someone's access at any time by going back to the sharing settings and clicking the X next to their name.
How to share a calendar on a computer
Open Google Calendar in a web browser and find the calendar you want to share in the left sidebar under "My calendars". Click the three dots next to the calendar name — not the calendar itself, but the menu icon to the right of it. A dropdown menu appears with several options.
Select "Settings and sharing" from that menu. The settings page opens. Scroll down until you see the section labeled "Share with specific people". Click the "Add people" button or the plus icon in that section. A text box appears where you can type or paste an email address.
Type the email address of the person you want to add. If you are adding multiple people, enter one address, choose their permission level (see below), and repeat the process for each person. Click "Share" or press Enter to send the invitation.
How to share a calendar on a phone or tablet
Open the Google Calendar app and tap the calendar name in the left sidebar under "My calendars". A menu appears with options including "Settings", "Notifications", and other choices. Scroll down to find "Share with specific people".
Tap "Share with specific people" or the plus icon next to it. A text field appears where you can enter an email address. Type the address, choose the permission level, and tap "Share" to send the invitation. The process is the same on both Android and iOS.
Understanding permission levels
Google Calendar offers three permission levels when you share a calendar. See all event details lets the person view every event, its time, description, and location, but they cannot make any changes. This is the safest option if you want someone to know your schedule without being able to alter it.
Make changes to events lets them edit existing events — they can change the time, add details, or delete an event. They cannot change the calendar's name or settings, and they cannot create new events on your calendar. Use this when you want someone to help manage a shared project or schedule.
Make changes to settings gives full control. The person can create events, edit or delete any event, change the calendar's name, and adjust all settings. Only give this permission to people you trust completely, such as a co-manager or family member who should have the same control you do.
What happens after you send an invitation
When you add someone to a calendar, they receive an email invitation to their inbox. The email comes from Google Calendar and includes the calendar name and a link to accept or decline the invitation. They must click the link or open Google Calendar and accept the invitation before the calendar appears in their account.
If they do not accept within a few days, you can send a reminder by going back to the sharing settings and clicking the resend icon next to their name. Once they accept, the calendar shows up in their left sidebar under "Other calendars" and they can view it whenever they open Google Calendar.
How to change or remove someone's access
To change what someone can do with your calendar, go back to Settings and sharing and find their name in the "Share with specific people" section. Click the dropdown next to their name that shows their current permission level and select a new one. The change takes effect immediately.
To remove someone entirely, click the X icon next to their name in the sharing settings. They will no longer see the calendar in their account, though they can still view any events they created on it if you have not deleted those events. Removing someone does not delete the events they attended or created — it only removes their access to the calendar itself.
Sharing a calendar with a group or organization
If you work for a company or organization that uses Google Workspace, you can share a calendar with an entire group instead of adding people one at a time. In the "Share with specific people" section, type the group email address (for example, marketing@company.com) instead of an individual email. Everyone in that group automatically gains access at the permission level you choose.
You can also make a calendar public so anyone with the link can view it, though this is less common for personal or work calendars. In Settings and sharing, look for "Access permissions" or "Make available to the public" and toggle it on. A shareable link appears that you can send to anyone, and they can view the calendar without needing a Google account.
Frequently Asked Questions
Can I share a calendar with someone who does not have a Google account?
No, they need a Google account to accept a calendar invitation and view it in Google Calendar. However, you can make the calendar public and share a link that anyone can view in a web browser without logging in. The public view shows only event titles and times, not descriptions or locations.
What if someone says they never received the invitation email?
Check that you typed their email address correctly in the sharing settings. If the address is right, ask them to check their spam or promotions folder — invitation emails sometimes land there. You can also resend the invitation by clicking the resend icon next to their name in the sharing settings.
Can I share only specific events instead of the whole calendar?
No, Google Calendar shares the entire calendar at once, not individual events. If you want to share only certain events, you can create a separate calendar for those events and share that calendar instead, or you can invite people to specific events by clicking the event and using the "Add guests" option.
What if I change my mind and want to stop sharing?
Go to Settings and sharing and remove everyone from the "Share with specific people" section by clicking the X next to each name. If you made the calendar public, toggle off the public access option. The calendar will no longer be visible to anyone except you.
Can someone see my calendar if I share it with them but they do not accept the invitation?
No, they cannot see the calendar until they accept the invitation. Once they accept, the calendar appears in their account and they can view it based on the permission level you set.