The fastest way to share your calendar

To add someone to your Google Calendar, open the calendar on your computer, find the calendar name in the left sidebar, click the three dots next to it, and select "Settings and sharing". Scroll down to "Share with specific people" and click the plus sign. Type the person's email address, choose what they can see (view only, make changes, or manage the calendar), and click "Send". They will get an email invitation and can start viewing your calendar once they accept it.

The person you share with does not need to own a Google Calendar themselves — they just need a Google account. If they do not have one, they can create one free at google.com. Once they accept your invitation, your calendar appears in their calendar list on the left side of their screen.

Key Takeaways

  • You can share a calendar with specific people by going to Settings and sharing, typing their email address, and choosing their permission level.
  • Permission levels are view only (they see your schedule but cannot change it), make changes (they can add and edit events), or manage the calendar (they can also change sharing settings).
  • You can also make your calendar public so anyone with the link can view it, though this shows your schedule to the entire internet.
  • The person you share with sees your calendar in their own calendar list and can view it alongside their own schedule.
  • You can remove someone's access at any time by going back to Settings and sharing and clicking the X next to their name.

Understanding the three permission levels

View only means the person can see when you are busy and what events are on your calendar, but they cannot add, change, or delete anything. This is the safest option if you want someone to know your schedule but not edit it — for example, a family member who needs to know when you are available.

Make changes lets the person add new events to your calendar, edit events you created, and delete them. They cannot change who else has access to the calendar. Use this level for a coworker who needs to schedule meetings with you or a partner who manages shared family events.

Manage the calendar gives the person full control — they can do everything the previous level allows, plus change sharing settings and remove other people's access. Only give this level to someone you trust completely, like a business partner or spouse managing a shared calendar.

Sharing your calendar with a link instead of an email

If you want to share your calendar with many people or do not know their email addresses, you can create a shareable link. Go to Settings and sharing, scroll to "Share with specific people", and look for the option to get a link. Click "Copy link" and send it to anyone you want to view your calendar.

Be careful with this method — anyone who has the link can view your calendar, even if you did not intend to share it with them. The link does not expire unless you change your sharing settings, so if you share it in a public place like a forum or social media, your schedule becomes visible to strangers. You can delete the link at any time by going back to Settings and sharing and clicking "Remove link".

Making your calendar completely public

You can also make your calendar public so that anyone on the internet can find and view it. Go to Settings and sharing and look for "Make available to the public". This creates a public calendar that shows up in Google search results and can be viewed by anyone without a link or invitation.

Only use this option if your calendar contains information you do not mind the entire internet seeing — for example, a business's office hours or a public event schedule. Your personal calendar with private appointments should never be made public. If you change your mind, you can turn off public sharing in the same place.

Removing someone from your calendar

To stop sharing your calendar with someone, go to Settings and sharing and find their name in the "Share with specific people" section. Click the X next to their name and confirm the removal. They will no longer see your calendar in their calendar list, though they may still see events you have invited them to as separate calendar invitations.

Removing someone happens immediately — they lose access as soon as you click confirm. If you want to keep sharing but change their permission level, click on their name instead of the X, choose a new permission level from the dropdown, and click "Save".

Sharing a calendar on your phone or tablet

The Google Calendar app on Android and iPhone does not have all the sharing options that the computer version has. To share a calendar from your phone, open the app, tap the menu (three horizontal lines), find your calendar in the list, tap the three dots next to it, and tap "Settings". Scroll down and tap "Share this calendar". You can then add people's email addresses the same way you would on a computer.

If you need to change permission levels or remove someone, it is easier to do this on a computer where you have access to the full Settings and sharing page. The phone app lets you add people but gives you fewer options for managing who can do what.

What happens when someone accepts your invitation

When you share your calendar with someone, they receive an email invitation. They need to click the link in the email or log into their Google Calendar and accept the invitation from the notification that appears. Once they accept, your calendar shows up in their calendar list on the left side of their screen, and they can view it alongside their own calendars.

If someone declines your invitation, your calendar does not appear in their calendar list, but you can send another invitation later. They can also add your calendar manually if they know your email address — they can go to their own calendar settings and add a calendar by email address without needing an invitation from you.

Frequently Asked Questions

Can I share just one event instead of my whole calendar?

No, Google Calendar does not let you share individual events with specific people. However, you can invite people to an event, which sends them a calendar invitation they can accept or decline. This is different from sharing your whole calendar — they only see that one event, not your entire schedule. To invite someone to an event, open the event, click "Add guests", type their email address, and click "Send".

What if someone I shared with is not receiving the invitation email?

Check that you typed their email address correctly — a small typo will send the invitation to the wrong place. Ask them to check their spam or promotions folder in Gmail, as invitations sometimes end up there. If they still do not see it, you can remove them from the sharing list and add them again. Make sure they have a Google account; if they do not, they will need to create one before they can view your calendar.

Can I see who is viewing my calendar?

You can see who you have shared your calendar with by going to Settings and sharing and looking at the "Share with specific people" section. However, you cannot see whether they are actually looking at it or how often they check it. Google Calendar does not track who views your calendar or when they view it.

What if I want to share my calendar with my whole team at work?

If your workplace uses Google Workspace (Google's business version), you can share your calendar with a group email address instead of adding people one by one. Ask your IT department for your team's group email address, then add that address in Settings and sharing the same way you would add an individual person. Everyone in the group will then have access to your calendar.

Can someone see my calendar if I do not share it with them?

No, your calendar is private by default. Only people you have specifically shared it with, or people you have invited to individual events, can see your schedule. If you have made your calendar public, anyone on the internet can view it, but this is a choice you make deliberately in Settings and sharing.