Create a registration link by setting up a webinar in Zoom, then share the unique URL that Zoom generates

Zoom creates a sign-up link automatically when you schedule a webinar — you do not need to build anything yourself. The link appears in your webinar details page, and you can copy it to share via email, your website, or social media. Anyone who clicks that link lands on Zoom's registration page, where they enter their name and email address before the webinar starts.

The process takes about five minutes if you already have a Zoom account. If you do not have one yet, you will need to create a free account first, which takes another two to three minutes.

Key Takeaways

  • Zoom generates a registration link automatically when you schedule a webinar; you copy and share the link that appears in your webinar settings.
  • Registrants enter their name and email on Zoom's registration page, and Zoom sends them a confirmation email with the webinar join link before the event starts.
  • You can customize the registration page by adding a description, changing the questions registrants answer, and setting whether people can register up until the webinar starts or only until a deadline you choose.
  • Zoom stores all registration data in your account, so you can download a list of attendees and no-shows after the webinar ends.

Step-by-step: scheduling a webinar and getting your sign-up link

Log into your Zoom account at zoom.us. Click Meetings in the left sidebar, then click the blue Schedule a Meeting button. A form appears where you enter the webinar title, date, time, and duration.

Scroll down to the Meeting type section and select Webinar instead of Meeting. This is the key step — webinars have registration built in, while regular meetings do not. After you select Webinar, new options appear for registration settings.

Scroll to the bottom and click Save. Zoom creates the webinar and takes you to the webinar details page. On that page, you will see a section labeled Registration link with a blue URL. That is your sign-up link. Click the copy icon next to it, or highlight and copy the URL manually, then paste it anywhere you want to share it.

Where to find your link if you already scheduled a webinar

If you scheduled a webinar before and need to find the link again, log into zoom.us and click Meetings in the left sidebar. Find the webinar in the list and click on it. The webinar details page opens, and the registration link appears in the same spot as described above.

You can also click the three dots next to the webinar name and select Edit to open the full settings page, where the registration link is also visible near the top.

Customize what registrants see and answer

By default, Zoom asks registrants for their first name, last name, and email address. You can add more questions or remove the last name field if you prefer. On the webinar details page, scroll down to Registration and click Edit next to Questions.

A panel opens showing the current questions. You can toggle the last name field off, add custom questions (like company name or job title), and choose whether each question is required or optional. After you make changes, click Save. The registration page updates immediately, so anyone clicking your link will see the new questions.

You can also add a description or banner image to the registration page. On the webinar details page, look for Webinar description and Webinar image fields. Zoom displays these on the registration page so registrants know what the webinar is about before they sign up.

Control when registration closes

By default, people can register up until the webinar starts. If you want to close registration earlier, you can set a deadline. On the webinar details page, scroll to Registration and look for Registration closing time. Select Close registration and choose a date and time — for example, one day before the webinar or one hour before it starts.

Once that time passes, the registration link stops working and shows a message that registration is closed. This is useful if you need time to prepare materials or if you want to limit attendance to a specific number of people.

Share your link and manage registrations

Copy your registration link and paste it into an email, a social media post, your website, or anywhere else you want people to find it. The link is public — anyone with it can register, so do not share it only with people you want to attend.

As people register, Zoom sends them a confirmation email with the webinar title, date, time, and a link they will use to join on the day of the event. You can see all registrations by clicking Meetings, selecting your webinar, and scrolling to Participants or Registrants. You can download this list as a CSV file to use in a spreadsheet or email tool.

What happens if you need to change the webinar details

If you change the date, time, or title after people have registered, Zoom does not automatically send them a new email. You will need to notify them yourself. The confirmation email they received has the old information, so send a follow-up email with the updated details and the same registration link.

If you delete the webinar, the registration link stops working and anyone who clicks it will see an error. If you need to cancel and reschedule, it is better to edit the existing webinar and change the date than to delete it and create a new one, because existing registrants will see the update.

Frequently Asked Questions

Can I use a Zoom registration link on my website?

Yes. Copy the registration link and paste it into a button, text link, or embed it in an iframe on your website. Zoom's registration page will open in a new window or tab when someone clicks it. You can also use Zoom's embed code if your website builder supports it — look for an Embed option on the webinar details page.

What if someone registers but does not show up to the webinar?

Zoom tracks who registered and who actually joined. After the webinar ends, you can download a report that shows both groups. No-shows still receive the confirmation email with the join link, so they had the information — they simply did not attend.

Can I require people to register with their work email instead of personal email?

Zoom does not have a built-in filter for email domain, but you can add a custom question asking for company name or work email and review registrations manually. Some third-party tools can validate email domains, but Zoom's native registration does not restrict by email type.

Do I need to pay for Zoom to create a webinar registration link?

Zoom's free plan includes webinar registration, but it limits you to 100 registrants per webinar and 40-minute meetings. Paid plans remove these limits. The registration link works the same way on both free and paid accounts.