Add a signature in Gmail settings in three steps

A Gmail signature is a block of text that appears at the bottom of every email you send. It typically includes your name, job title, phone number, or any other information you want recipients to see automatically. You add it once in Gmail settings, and it shows up on all your outgoing messages without you typing it each time.

The signature feature is built into Gmail and takes about two minutes to set up. You can create different signatures for different email accounts if you have multiple Gmail addresses, and you can turn a signature on or off for individual emails if you need to.

Key Takeaways

  • Signatures appear at the bottom of every email you send and are set up once in Gmail settings, not in each message.
  • You can include text, links, and basic formatting like bold or italics in your signature.
  • If you have multiple Gmail accounts, each one can have its own signature.
  • You can disable a signature for a single email by unchecking it before you send, even after you have set one up.

Open Gmail settings and find the Signature section

Start by opening Gmail in your web browser and signing in to the account where you want to add a signature. In the top right corner, click the gear icon. A small menu will appear. Click See all settings at the bottom of that menu.

You will land on the Settings page. Look for the tab labeled Forwarding and POP/IMAP near the top — but do not click it yet. Instead, click the General tab, which is the first one. Scroll down the page until you see the section labeled Signature. This is where you will type your signature text.

Type your signature and format it

In the signature box, type whatever text you want to appear at the bottom of your emails. A typical signature might look like this: "Jane Smith, Marketing Manager, Acme Corp, 555-0123, jane.smith@acmecorp.com". You can type it all on one line or press Enter to break it into multiple lines.

Gmail lets you add basic formatting to your signature. Highlight any text you typed, then use the buttons above the text box to make it bold, italic, or underlined. You can also change the font size or color. If you want to add a link — for example, to your company website — highlight the text, click the link icon (it looks like a chain), paste the web address, and click Add link.

Do not add images, logos, or attachments to your signature through this method. Gmail's signature tool does not support those. If you need a logo in your signature, you will have to add it manually to each email, or use a third-party tool designed for that purpose.

Save your signature and test it

After you have typed and formatted your signature, scroll to the very bottom of the Settings page. Click the blue Save changes button. Gmail will confirm that your settings have been saved.

To see your signature in action, go back to Gmail's main inbox and click Compose to start a new email. Scroll to the bottom of the compose window. Your signature should appear there automatically. If it does not show up, go back to Settings, make sure you saved your changes, and refresh the page.

Create separate signatures for multiple Gmail accounts

If you have more than one Gmail account, each account can have its own signature. Sign out of your current Gmail account and sign in to the second account. Repeat the steps above: click the gear icon, select See all settings, go to the General tab, find the Signature section, and type a different signature for that account.

When you compose an email, Gmail will automatically use the signature that matches whichever account you are signed into. If you switch between accounts in the same browser session, the signature will change to match.

Turn off a signature for a single email

Once you have set up a signature, it appears on every email you send by default. If you need to send one email without a signature, you can disable it for just that message. Open the compose window, look at the bottom where your signature appears, and click the three-dot menu icon in the lower right corner of the compose box. Select Toggle signature. Your signature will disappear from that email only. When you compose the next email, the signature will be back.

This is useful if you are sending a quick internal message to a coworker or a brief reply where a full signature would feel out of place. The setting does not change your default — your signature will still appear on all future emails unless you toggle it off again.

Edit or delete your signature later

Your signature is not permanent. You can change it anytime by going back to Settings, clicking the General tab, finding the Signature section, and editing the text. Click Save changes when you are done. The new signature will appear on all emails you send from that point forward. Old emails you already sent will keep their original signature.

To remove your signature entirely, go to the Signature section in Settings and delete all the text in the box. Click Save changes. Emails you send after that will have no signature at the bottom.

Frequently Asked Questions

Can I add an image or logo to my Gmail signature?

Gmail's built-in signature tool does not support images or logos. You can add text, links, and basic formatting only. If you need a logo, you will have to insert it manually into each email you send, or use a third-party email signature tool that integrates with Gmail.

What if my signature is not showing up on my emails?

Make sure you clicked Save changes at the bottom of the Settings page. Refresh your browser and try composing a new email. If it still does not appear, check that you are signed into the correct Gmail account — each account has its own signature setting. Also confirm that you did not accidentally toggle off the signature for that specific email.

Can I have different signatures for different types of emails?

Gmail does not let you set multiple signatures within one account and choose which one to use per email. You can only have one active signature per account. If you need different signatures for work and personal use, consider creating a second Gmail account with its own signature.

Does my signature appear on emails I forward or reply to?

Yes. When you reply to or forward an email, your signature appears at the bottom of your message, below the original conversation. You can toggle it off for a single reply if you want, using the three-dot menu in the compose window.

Will my signature appear on emails I send from the Gmail mobile app?

Yes, your signature will appear on emails sent from the Gmail app on your phone or tablet. The signature is tied to your Gmail account, not to a specific device or app. You set it once in web settings, and it works everywhere you send email from that account.