Add a signature in Gmail settings

To add a signature in Gmail, open your account settings, scroll to the Signature section, and type or paste the text you want to appear at the bottom of every email you send. Gmail saves your signature automatically — you do not need to click a separate save button. The signature will appear on all outgoing messages unless you turn it off for individual emails.

The process takes about two minutes. Your signature appears the same way to everyone who receives your email, regardless of what device they use or what email client they open it in.

Key Takeaways

  • Open Gmail settings by clicking the gear icon in the top right, then select "See all settings" to find the Signature section.
  • Type your signature directly into the text box — you can include your name, title, phone number, website, or any other information you want at the end of your emails.
  • Gmail allows you to create multiple signatures and choose which one to use for each email account if you manage more than one.
  • Your signature appears automatically on new emails and replies unless you delete it before sending.
  • You can format your signature with bold, italics, links, and colors using the toolbar above the text box.

Step-by-step: accessing Gmail settings

Start by opening Gmail in your web browser. In the top right corner, you will see a gear icon. Click it and a dropdown menu appears. Select "See all settings" at the bottom of that menu.

Gmail opens the Settings page. You will see several tabs across the top: General, Labels, Inbox, Accounts and Import, Filters and Blocked Addresses, Forwarding and POP/IMAP, and Signature. Click the Signature tab.

Creating your signature text

Under the Signature tab, you will see a text box with the label "Signature." Click inside the box and type the text you want to appear at the end of your emails. This can be as simple as your name or as detailed as your full contact information.

Common signature elements include your full name, job title, company name, phone number, email address, website URL, and office location. You can also add a line break between your name and your contact details to make the signature easier to read.

If you want to format your text — make it bold, add italics, change the color, or create a link — use the toolbar above the text box. Highlight the text you want to format, then click the appropriate button (B for bold, I for italics, and so on).

Choosing which emails get your signature

By default, Gmail adds your signature to all new emails and replies. If you want to turn off the signature for a specific email, open that email to compose it, then look for the signature at the bottom. Click the three dots menu (more options) in the compose window and select "Remove signature."

You can also set Gmail to not add a signature automatically. In the Signature tab, click the radio button next to "No signature" instead of the one next to your signature text. Then you can manually add your signature to individual emails when you want it.

Managing multiple signatures

If you manage more than one Gmail account or want different signatures for different purposes, Gmail lets you create multiple signatures. In the Signature section, click "Create new" to add another signature. Give it a name (like "Work" or "Personal") so you can tell them apart.

When you compose an email, a dropdown menu appears near the signature area. Click it to choose which signature you want to use for that particular email. If you do not select one, Gmail uses whichever signature you marked as default.

Adding links and images to your signature

You can include clickable links in your signature. Highlight the text you want to turn into a link, click the link icon in the toolbar (it looks like a chain), and paste the URL. When someone receives your email, they can click that text to visit the website.

Gmail does not allow you to insert images directly into a signature through the web interface. However, you can include a link to an image or add an image to your email signature through the Gmail mobile app or by using a third-party tool that integrates with Gmail.

Troubleshooting common signature problems

If your signature is not appearing on your emails, check that you selected a signature in the Signature tab (not "No signature"). Also verify that you did not remove the signature from that specific email before sending it. Sometimes Gmail requires you to refresh the page for changes to take effect.

If your signature formatting looks different when someone receives your email — for example, colors disappear or bold text becomes regular — this happens because some email clients do not support all formatting. Plain text signatures (without colors or special formatting) work most reliably across all devices and email programs.

Frequently Asked Questions

Can I use different signatures for different Gmail accounts?

Yes. If you manage multiple Gmail accounts, each one can have its own signature. When you switch between accounts in Gmail, the signature changes automatically to match the account you are using.

What happens to my signature if I change my Gmail password?

Your signature stays exactly the same. Changing your password does not affect any of your Gmail settings, including your signature.

Can I add my company logo to my signature?

The Gmail web interface does not support uploading images directly into signatures. You can include a link to a logo or use a third-party email signature tool that works with Gmail. Some of these tools let you design a signature with images and then insert it into Gmail.

Does my signature appear on emails I forward?

Yes. When you forward an email, your signature appears at the bottom of the forwarded message, below the original email content.

Can I turn off my signature for just one email?

Yes. When you compose an email, click the three dots menu in the compose window and select "Remove signature" to send that email without your signature.