Add a signature in Gmail in three steps

A Gmail signature is a block of text that appears at the bottom of every email you send — typically your name, job title, phone number, or a company tagline. You create it once in Gmail settings, and it automatically attaches to all outgoing messages. You can set up a signature in under two minutes, and you can create multiple signatures if you need different ones for different purposes.

The signature appears in the compose window before you send, so you can delete it or edit it for any individual email if you need to. Gmail stores your signature in your account settings, not in each message, so it will follow you whether you check email on your phone, a tablet, or a computer.

Key Takeaways

  • Open Gmail settings by clicking the gear icon in the top right, then select "See all settings" to find the Signature section.
  • Type or paste your signature text into the compose box, then click "Save Changes" at the bottom of the settings page.
  • Gmail lets you create multiple signatures and choose which one appears by default, or pick a different one for each email.
  • Your signature will appear in the compose window before you send, and you can remove it or edit it for any single message.

Open Gmail settings and find the Signature section

Log into your Gmail account and look for the gear icon in the top right corner of the screen. Click it and select "See all settings" from the dropdown menu. This opens your full settings page.

Once the settings page loads, look for the tabs across the top. Click the "Advanced" tab, then scroll down until you see "Signature" in the list. Click on "Signature" to expand that section. If you do not see an Advanced tab, your account may be using a different settings layout — in that case, look for "Signature" directly in the "General" tab instead.

Type or paste your signature text

In the Signature section, you will see a text box with the label "No signature" or a blank compose area. Click inside this box and type the text you want to appear at the bottom of your emails. You can type your name, a job title, a phone number, an address, a website link, or any combination of these.

If you already have signature text saved somewhere else — in a document, an email, or another program — you can copy it and paste it directly into the Gmail signature box. Gmail will preserve basic formatting like line breaks and spaces, though it does not support complex formatting like colored text or custom fonts in the basic signature editor.

Save your signature and test it

After you type or paste your signature text, scroll to the bottom of the settings page and click the blue "Save Changes" button. Gmail will confirm that your settings have been saved. You do not need to do anything else — your signature is now active.

To see your signature in action, go back to your inbox and click "Compose" to start a new email. Look at the bottom of the compose window, and you should see your signature text already there. You can type your message above it, and when you send the email, the signature will go out with it. If you do not see your signature, refresh the page and try composing again.

Create multiple signatures for different purposes

Gmail lets you set up more than one signature. This is useful if you send emails from different roles — for example, a work signature and a personal signature, or different signatures for different projects or clients.

To create a second signature, go back to Settings > Advanced > Signature. Below your first signature, you will see a link that says "Create new" or a plus icon. Click it to add another signature box. Type the text for your second signature, then click "Save Changes" at the bottom. When you compose a new email, a dropdown menu will appear in the compose window letting you choose which signature to use, or you can set one as the default and pick a different one when you need it.

Remove or edit your signature anytime

If you want to delete your signature, go back to Settings > Advanced > Signature, select all the text in the signature box, delete it, and click "Save Changes". Your emails will no longer include a signature.

You can also edit your signature at any time by going back to the same location, changing the text, and saving. Any new emails you send will use the updated signature. Emails you already sent are not affected — signatures only appear on messages you compose after you make the change.

What to do if your signature does not appear

If you set up a signature but it is not showing in your compose window, first check that you actually clicked "Save Changes" at the bottom of the settings page. Many people type their signature and forget this step.

If you did save and still do not see it, try refreshing your browser or closing and reopening Gmail. Sometimes the page needs to reload to show the new signature. If you are using Gmail on your phone, note that mobile Gmail may not display signatures in the compose window the same way the desktop version does, though the signature will still be included when you send the email.

Frequently Asked Questions

Can I add a logo or image to my Gmail signature?

The basic Gmail signature editor does not support images directly. However, if you use Gmail's "Create new" option and look for an "Insert image" button in the compose area, you may be able to add one. Alternatively, you can use Gmail's web clipper or paste an image into the signature box, though results vary depending on your browser and Gmail version.

Will my signature appear on emails I reply to?

Yes. When you reply to an email or forward one, your signature will appear at the bottom of your message by default. You can delete it before sending if you do not want it on that particular reply.

Can I use different signatures for different email addresses if I have multiple Gmail accounts?

Yes. Each Gmail account has its own settings, so you can set up a different signature for each account. When you switch between accounts, Gmail will use the signature you set for that specific account.

What happens to my signature if I change my Gmail password?

Your signature is stored separately from your password, so changing your password will not affect it. Your signature will remain the same.

Can I schedule when my signature appears or disappears?

Gmail's standard signature feature does not have scheduling options. Your signature will appear on every email you send unless you manually delete it from the compose window before sending.